ORMOND CIVIC ASSOCIATION BYLAWS
ARTICLE 1
NAME AND LOCATION
The name of this corporation is Ormond Civic Association, hereinafter referred to as “OCA.” The registered office address of the Corporation shall be P. O. Box 46, Destrehan, LA 70047.
ARTICLE II
OBJECTS & PURPOSES
The Objects and Purposes for which this corporation is formed is to promote civic, social & philanthropic work. Additionally, OCA is to serve as a means for Ormond residents to work together in creating a safe, pleasant, social, and civic-minded neighborhood by drawing on the interests and talents of the membership to solve problems and improve quality of life in Ormond.
ARTICLE III
BOUNDARIES
The boundaries of OCA are as follows: Airline Highway south to River Road; to the west all streets connected directly to Ormond Blvd. or encompassing roadways that must use Ormond Blvd. as an exit of the neighborhood; to the east all streets directly connected to Ormond Blvd or encompassing roadways that must use Ormond Blvd. as an exit.
ARTICLE IV
MEMBERSHIP
Any person over the age of 18 years residing, owning property, or owning/managing a business as defined by the OCA boundaries may be eligible for voting membership upon payment of dues. Friend of Ormond members are non-voting members who are eligible for an associate membership upon paying dues. Business membership is available to any interested party, operating in Ormond or not. Business members are non-voting members.
ARTICLE V
BOARD OF DIRECTORS
Section 1. Number of Directors.
OCA will be managed by a Board of Directors, hereinafter referred to as the “Board.” The Board will consist of twelve (12) members, four (4) Officers elected by the membership at the annual general membership meeting and six (6) Directors. Two (2) ex-officio non-voting members shall serve on the Board. These two (2) members shall be the District 3 council member and the East Bank (at Large) council member for St. Charles Parish. Such number may be increased or decreased from time to time by a resolution adopted by a majority vote of the Board.
The twelve (12) members must be dues paying members of OCA. At the annual general membership meeting in August the members shall elect five (5) directors for a term of one year, and five (5) directors for a term of two years. At each annual meeting thereafter, the members shall elect directors for two (2) year terms according to the staggered vacancies, if any.
Section 2. Compensation.
Directors will not receive any compensation for their services as officers or directors.
Section 3. General Powers and Duties of Directors.
The Board shall be charged with the management of all the affairs of the association including property and assets. It is the duty of the Board to carry out the object and purpose of OCA.
Section 4. Meetings.
Regular meetings of the Board shall be the second Wednesday of each month. Change of date may be called by written request by the President on three (3) days’ notice. Special meetings of the Board may be called by written request by at least two (2) Directors on three (3) days’ notice. This request must be submitted to the Board and approved by the President and Vice-President. The September meeting shall be designated as the annual Budget Adoption meeting of the Board.
Section 5. Quorum.
Six (6) Directors shall constitute a quorum. Each Board member is expected to attend the majority of meetings throughout the year. Failure to do so is cause for removal.
Section 6. Voting.
Voting shall be in person only. Absentee or voting by proxy shall not be allowed. Voting shall be by show of hands, unless otherwise specified. Under special circumstances to be determined by the Board, electronic voting using email and the internet is acceptable.
Section 7. Rules.
Robert’s Rules of Order (Newly Revised) shall govern all meetings, subject to the provisions of these by-laws.
Section 8. Vacancies.
Whenever a vacancy occurs on the Board, such vacancy or vacancies will be filled by a majority vote of the Board, even though the remaining directors may constitute less than a quorum. Each director, so elected, will hold office for the unexpired term of his predecessor in office.
Section 9. Removal.
Any director may be removed from the Board for cause by a vote of the members of OCA at a meeting called for such purpose. In the event of removal of a director, his/her successor shall be elected by the remaining majority members of the Board and shall serve for the unexpired term of his/her predecessor.
Section 10. Indemnity.
The corporation shall indemnify and hold harmless each director and officer now or hereafter serving the corporation from and against any and all claims and liabilities to which he may be or become subject by reason of his/her now or hereafter having been a Director or officer of the corporation and/or by reason of his acts or omissions as such director or officer.
ARTICLE VI
OFFICERS
Section 1. Officers.
The officers shall consist of a President, Vice-President, Secretary and Treasurer, all of whom will hold office until their successors are elected and qualified. All officers will be entitled to be reimbursed for all costs and expenditures incurred in the OCA’s business. Officers shall serve one (1) year terms and shall be elected by the membership at the annual general membership meeting.
Section 2. Vacancies.
Whenever a vacancy occurs in any office, the vacancy will be filled by the Board by majority vote and the officer or director so elected will hold office until his successor is elected` and qualified.
Section 3. Removal.
Any officer elected or appointed by the Board may be removed by the Board whenever in its judgment the best interests of OCA will be served thereby. The Board shall elect the successor for such removed officer.
Section 4. President.
The President shall be the chief officer of the OCA, shall preside at all meetings of the Board as well as the membership, shall have active management of the business of OCA, shall see that all orders and resolutions of the Board are carried into effect.
Vice-President.
In the absence of the President, the Vice-President shall take over the President’s duties and responsibilities. In the absence of the Secretary and/or Treasurer, the duties of the Secretary and/or Treasurer shall devolve upon the Vice-President.
Secretary.
The Secretary shall attend and keep a record of all minutes of the meetings of the membership and of the Board and will be required to give a report of all such meetings. As any voting required it shall be the duty of the Secretary to record all votes and see to it that this record is kept in a book and computer file which is used for the purpose of keeping such minutes and records. The Secretary shall be responsible to give notice of all meetings of both membership and Board, including, but not limited to, email, Facebook page, public signs, etc.
Treasurer.
The Treasurer shall have charge of all funds of OCA and of its disbursements under the direction of the Board. The Treasurer shall keep a record of all monies received and paid out making a report to the Board at each regular meeting and whenever requested to do so. The Treasurer shall attend all meetings of the Board and membership. The Treasurer must attend the September yearly Budget Adoption meeting.
Section 5.
The Board will designate what duties/and or titles will be held by the remaining members of the Board.
Article VII
COMMITTEES
Section 1. The President may appoint committees as he/she deems necessary subject to the approval of the Board.
Section 2. Board members are encouraged to serve on a committee.
Section 3. The Chair of each committee will submit an electronic report to the Board whenever requested by the Board.
Section 4. The Chair of each committee will present updates at Board meetings whenever requested by the Board.
Section 5. No committee Chair shall have the sole authority to make a commitment or decision in the name of OCA unless specifically approved by the President or agreed upon by the majority of the Board.
Section 6. Standing Committees.
A standing committee is a permanent, ongoing committee that meets regularly and has continuing, ongoing goals. These committees shall submit a report either electronically or in person at a Board meeting when determined necessary by the Board. The following committees shall be Standing Committees:
Beautification
Covenants and Ordinances
Events
Membership
Communications
Nominating
Section 6. Special Committees.
A special committee is appointed to perform a special function that is beyond the authority or capacity of a standing committee. The following committees are included, but not limited to, special committees:
Santa Brunch
Ormond 5K Run
Article VIII
MEMBERSHIP MEETINGS
Section 1. The membership shall have at least one meeting per year, but special meetings of the membership may be called at any time by the President or by the majority of the Board.
Section 2. The annual membership meeting shall be held in August. At this meeting, the Board shall make a report to the membership and the directors and officers shall be elected.
Section 3. Voting.
Voting at the annual membership meeting shall be in person and only by members in good standing. Each person or if more than one, all persons collectively, who constitute a household membership shall have one vote. Each business membership shall have one vote. Friends of Ormond membership shall not vote. Absentee or voting by proxy shall not be allowed. Voting shall be by show of hands, unless otherwise specified.
Section 4. Quorum.
A quorum of the membership for transaction of business at a general or specific meeting shall be 10% of the current membership.
Section 5. Rules.
Robert’s Rules of Order (Newly Revised) shall govern all meetings, subject to the provisions of these by-laws.
Section 6. Any meeting which is required to change a by-law or to elect officers must have written notice of such meeting at least seven days prior to the meeting.
Article VIIII
AMENDMENTS
Section 1. These by-laws may be amended or repealed by the majority of the Board and by a 2/3 vote of the members present at the annual or special meeting at which the amendments were proposed.
Amended & Approved by Board 7/2017
Approved by Membership 7/2017
Amended & Approved by Board 7/2024